BENEFIT ENROLLMENT

For Benefits Enrollment, please see the "Enrollment" page found here:  Enrollment - HR Benefits and Rewards.
Your PeopleFirst ID number can be found by following My Self Service - Benefits - PFID and Beneficiary info.  
Email ifas-gcrec-hr@ifas.ufl.edu if you have questions.

ENTERING IN TIME

For entering time, please see the "Entering Time in MyUFL" instruction page found here:  Entering Time in MyUFL - Finance & Accounting.  For a more hands-on approach to learning the time entry system, please visit the UF HR Time and Labor Toolkit. This will take you to simulations and PDF guides on entering in your time.

UF REGULATIONS AND POLICIES
https://generalcounsel.ufl.edu/regulations-and-policies/

UF POLICY HUB
https://hub.policy.ufl.edu/s/

UFGO
https://learn-and-grown.hr.ufl.edu/toolkits-resource-center/financial-toolkits/travel-and-expenses/ufgo/

IT ASSISTANCE - UF Help Desk

• Available 24 hours a day, 7 days a week
• (352) 392-HELP (4357)
• helpdesk@ufl.edu
• Chat with a specialist

The sections below are not inclusive of all training required as requirements are job and program specific.  Please check with your supervisor for additional training they may require.  Some training requires periodical renewals.  System emails will be sent if a training is up for renewal. It is important to check to make sure you don't have any expired training.

The majority of training courses can be accessed through my.ufl.edu under Main Menu> My Self Service> Training and Development> myTraining using your GatorLink Username and password.  To find course select Activity Search and type course number in the upper right corner search bar. 

MANDATORY FOR ALL

OOC101 - Compliance & Ethics:  Doing Your Part for the Gator Good

GET803 - Maintaining a Safe and Respectful Campus

KOG100 - At-Risk for Faculty & Staff Kognito Training

ITT102 - Protecting UF Information Security Training

EHS814 - Hazard Communication Training

EHS809A - Hazardous Waste Management off campus facilities

EHS819 - Heat Stress Training

FACULTY

RSH500- Faculty Stewardship

RSH200 - Effort Reporting

IRB803 - IRB (Human Subjects) Training

STUDENTS, POSTDOCS, FACULTY AND STAFF PAID FROM NSF OR USDA NIFA GRANTS

Responsible Conduct in Research (RCR) Training

EMPLOYEES WORKING IN LABORATORIES

EHS861 - Chemical Hygiene Plan

EHS863 - New Researcher Overview of EH&S

EMPLOYEES WORKING IN THE FIELD

EHS838 - Hearing Conversation Training

EHS819 - Heat Stress Training

EHS843 - Respiratory Protection:  Tight Fit

EHS820 - Tractor Safety

WPS Pesticide Handler Training

PCARD HOLDERS & PURCHASERS

PST280 - UF DocuSign Sender Training

PCard Holders
                PST975 - Pcard Holders
                PST077 - Pcard Commodities
                PST076 - Pcard Travel

Purchasing from UF Contract Vendors (My UF Market)
                PST073 - Introduction to Purchasing in MyUF Market
                PST083 - MyUF Marketplace

STAFF INVOLVED IN ADMINISTRATIVE COMPONENTS OF RESEARCH

RSH207 - Effort Commitments, Management and Reporting

RSH260 - Cost Principles

OTHER LINKS

EHS Course Offerings EHS Courses >>UF|EHS (ufl.edu)

Compliance Training - Learn & Grow (ufl.edu)

EMPLOYEE EXIT

Employee Exit Checklist 

Graduate Assistants, Teams, and postdocs must submit a signed letter of resignation or email to their immediate supervisor noting their last date of employment and send a copy to ifas-gcrec-hr@ifas.ufl.edu.   

RECORD OF VOLUNTEER SERVICE

RETIREMENT

The jumping-off point to view all retirement options can be found here:  Retirement Savings - HR Benefits and Rewards (ufl.edu)

For most employees, the "State Retirements Plans" will be the most helpful page to visit and it can be found here:  State Retirement Plans - HR Benefits and Rewards (ufl.edu)

Thinking about entering in DROP?  Information can be found here: DROP - HR Benefits and Rewards (ufl.edu)

LEAVE CASHOUT CALCULATOR
https://benefits.hr.ufl.edu/time-away/cashout/

To learn what dates are given as holidays throughout the year, please see the "Holidays and Personal Leave Days" page found here:  Holiday and Personal Leave Days - HR Benefits and Rewards (ufl.edu)  Here you can also find details on the closure that occurs between Christmas and New Years.  

The University of Florida uses a third part for all employment verifications.  The Work Number is the official employment and income verification tool at the University of Florida.  It provides secure automated verification for current and former employees who terminated on or after January 1, 2004, and their online portal is available 24 hours a day, 7 days a week.  The University's employer code is 13570

VERIFYING YOUR OWN EMPLOYMENT?
An Employment Data Report is available to UF current and former employees instantly.  The information includes most of your employment dates and income information, plus a list of each time a verifier has attempted to access some or all of your data using the Work Number.  Listed below are available instructions:

1. Visit https://theworknumber.com/solutions/consumers/employment-data-report
2. Scroll down to select  your choice of employment data report:  online, phone, email, or mail
3. If you choose the online retrieval option, follow the steps below:
   Select Request Your Data
   Enter the Employer Code: 13570 and then click on the magnifying glass
   Select "University of Florida" and then "Select Employer"
4. If you have previously created a User ID, then enter your ID followed by your password.
5. If you have not created a User ID previously, then select "Forget User ID?". Key in your personal information and follow the prompts to verify your identity. Follow the steps to create your personal User ID and password.
6. Once logged into your account, select "Request Instant Online Report" and follow the steps.
7. For those who need proof of income, please proceed to the next step.
8. Click on "Prove Income to Verifiers" and then "Create a Salary Key".

More information can be found at Employment Verifications & Records - UF Human Resources (ufl.edu).

LEAVE CASHOUT CALCULATOR
https://benefits.hr.ufl.edu/time-away/cashout/

W-2 Frequently Asked Questions - Finance & Accounting

Reporting a Workplace Injury 

Supervisors to complete Accident Investigation Report for EH&S found at Report an Injury or Incident >> UF|EHS

https://hr.ufl.edu/manager-resources/employee-relations/workers-compensation/

Employee Assistance Programs:  Employee Assistance Program | University of Florida

Counseling:  Services - UF Counseling and Wellness Center (CWC)