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New Hire
BENEFIT ENROLLMENT
For Benefits Enrollment, please see the "Enrollment" page found here: Enrollment - HR Benefits and Rewards.
Your PeopleFirst ID number can be found by following My Self Service - Benefits - PFID and Beneficiary info.
Email ifas-gcrec-hr@ifas.ufl.edu if you have questions.ENTERING IN TIME
For entering time, please see the "Entering Time in MyUFL" instruction page found here: Entering Time in MyUFL - Finance & Accounting. For a more hands-on approach to learning the time entry system, please visit the UF HR Time and Labor Toolkit. This will take you to simulations and PDF guides on entering in your time.UF REGULATIONS AND POLICIES
https://generalcounsel.ufl.edu/regulations-and-policies/UF POLICY HUB
https://hub.policy.ufl.edu/s/IT ASSISTANCE - UF Help Desk
- Available 24 hours a day, 7 days a week
- (352) 392-HELP (4357)
- helpdesk@ufl.edu
- Chat with a specialist
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Training Requirements
The sections below are not inclusive of all training required as requirements are job and program specific. Please check with your supervisor for additional training they may require. Some training requires periodical renewals. System emails will be sent if a training is up for renewal. It is important to check to make sure you don't have any expired training.
The majority of training courses can be accessed through my.ufl.edu under Main Menu> My Self Service> Training and Development> myTraining using your GatorLink Username and password. To find course select Activity Search and type course number in the upper right corner search bar.
MANDATORY FOR ALL
OOC101 - Compliance & Ethics: Doing Your Part for the Gator Good
GET803 - Maintaining a Safe and Respectful Campus
KOG100 - At-Risk for Faculty & Staff Kognito Training
ITT102 - Protecting UF Information Security Training
EHS814 - Hazard Communication Training
EHS809A - Hazardous Waste Management off campus facilities
EHS819 - Heat Stress Training
FACULTY
RSH500- Faculty Stewardship
RSH200 - Effort Reporting
IRB803 - IRB (Human Subjects) Training
STUDENTS, POSTDOCS, FACULTY AND STAFF PAID FROM NSF OR USDA NIFA GRANTS
Responsible Conduct in Research (RCR) Training
EMPLOYEES WORKING IN LABORATORIES
EHS861 - Chemical Hygiene Plan
EHS863 - New Researcher Overview of EH&S
EMPLOYEES WORKING IN THE FIELD
EHS838 - Hearing Conversation Training
EHS819 - Heat Stress Training
EHS843 - Respiratory Protection: Tight Fit
EHS820 - Tractor Safety
WPS Pesticide Handler Training
PCARD HOLDERS & PURCHASERS
PST280 - UF DocuSign Sender Training
PCard Holders
PST975 - Pcard Holders
PST077 - Pcard Commodities
PST076 - Pcard TravelPurchasing from UF Contract Vendors (My UF Market)
PST073 - Introduction to Purchasing in MyUF Market
PST083 - MyUF MarketplaceSTAFF INVOLVED IN ADMINISTRATIVE COMPONENTS OF RESEARCH
RSH207 - Effort Commitments, Management and Reporting
RSH260 - Cost Principles
OTHER LINKS
EHS Course Offerings EHS Courses >>UF|EHS (ufl.edu)
Compliance Training - Learn & Grow (ufl.edu)
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Leaving Employment
EMPLOYEE EXIT
Graduate Assistants, Teams, and postdocs must submit a signed letter of resignation or email to their immediate supervisor noting their last date of employment and send a copy to ifas-gcrec-hr@ifas.ufl.edu.
RECORD OF VOLUNTEER SERVICE
RETIREMENT
The jumping-off point to view all retirement options can be found here: Retirement Savings - HR Benefits and Rewards (ufl.edu)
For most employees, the "State Retirements Plans" will be the most helpful page to visit and it can be found here: State Retirement Plans - HR Benefits and Rewards (ufl.edu)
Thinking about entering in DROP? Information can be found here: DROP - HR Benefits and Rewards (ufl.edu)
LEAVE CASHOUT CALCULATOR
https://benefits.hr.ufl.edu/time-away/cashout/
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Holiday Calendar
To learn what dates are given as holidays throughout the year, please see the "Holidays and Personal Leave Days" page found here: Holiday and Personal Leave Days - HR Benefits and Rewards (ufl.edu) Here you can also find details on the closure that occurs between Christmas and New Years.
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Extended Leave of Absence
To learn more about FMLA and other extended leaves, please visit: FMLA-HR Benefits and Rewards (ufl.edu). Whether you are leaving on parental leave, taking care of a family member, or having a personal health situation affecting your availability to work, this site should provide you with the information you need.
To begin your eligibility for FMLA, please complete the Preliminary Request Form found here: FMLA Preliminary Request Form - HR Benefits and Rewards (ufl.edu)
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Employee Verification
The University of Florida uses a third part for all employment verifications. The Work Number is the official employment and income verification tool at the University of Florida. It provides secure automated verification for current and former employees who terminated on or after January 1, 2004, and their online portal is available 24 hours a day, 7 days a week. The University's employer code is 13570
VERIFYING YOUR OWN EMPLOYMENT?
An Employment Data Report is available to UF current and former employees instantly. The information includes most of your employment dates and income information, plus a list of each time a verifier has attempted to access some or all of your data using the Work Number. Listed below are available instructions:- Visit https://theworknumber.com/solutions/consumers/employment-data-report
- Scroll down to select your choice of employment data report: online, phone, email, or mail
- If you choose the online retrieval option, follow the steps below:
Select Request Your Data
Enter the Employer Code: 13570 and then click on the magnifying glass
Select "University of Florida" and then "Select Employer" - If you have previously created a User ID, then enter your ID followed by your password.
- If you have not created a User ID previously, then select "Forget User ID?". Key in your personal information and follow the prompts to verify your identity. Follow the steps to create your personal User ID and password.
- Once logged into your account, select "Request Instant Online Report" and follow the steps.
- For those who need proof of income, please proceed to the next step.
- Click on "Prove Income to Verifiers" and then "Create a Salary Key".
More information can be found at Employment Verifications & Records - UF Human Resources (ufl.edu).
LEAVE CASHOUT CALCULATOR
https://benefits.hr.ufl.edu/time-away/cashout/ - W-2
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Injured on the Job
Reporting a Workplace Injury
Supervisors to complete Accident Investigation Report for EH&S found at Report an Injury or Incident >> UF|EHS
https://hr.ufl.edu/manager-resources/employee-relations/workers-compensation/
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Wellness Resources
Employee Assistance Programs: Employee Assistance Program | University of Florida
Counseling: Services - UF Counseling and Wellness Center (CWC)