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ADMINISTRATION
Cora
Sanders, Business Manager
813-633-4116
Extension 3108, Room 108
sanderc@ufl.edu
Manage and supervise all fiscal and HR operations at GCREC Balm and
Plant City
Coordinate and supervise administrative staff
Department Security Administrator
Assist Center Director in administrative operations
Mediate and resolve personnel issues
Faculty and staff training coordinator
Approver for purchasing card charges, travel, purchase requisitions, and
invoices
Maintain center's budget (set up, convert, request, balance)
Department contact and grant administrator
Handle UF SHARE foundation deposits and transfers
Prepare effort tracking, academic/non-academic activity reports
Complete and prepare AD419 reports, semester faculty assignments
Represent GCREC at campus FASP/other meetings
Liaison for faculty and IFAS Sponsored Programs
Administer GCREC Employee Canteen Fund
Submit journal transfers, earnings account code requests, cost sharing
letters
Develop and maintain GCREC operating procedures
Develop annual GCREC budget and cost control plans
Assist Center Director in salary determination matters
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Christine Cooley,
Administrative Assistant
813-634-0000
Extension 3101
· Center
Director’s secretary; maintains calendar, schedules appointments &
meetings, word processing, etc.
Greets
visitors, screen incoming telephone calls and mail, provide information
· Prepares
correspondence, reports, manuscripts, etc.
· Inventory/audit
fuel and vehicle records
IntsFaculty
Achievement/Plan of Work reporting (UniFAS) and annual evaluations
· Annual
Deans’ Review document for GCREC
· Liaison
with other univ. departments & external agencies
· Performs
clerical duties for faculty
Design and prepare GCREC brochures, flyers, PR handouts, posters, etc.
PR activities – press releases, publicity, field day coordination,
liaison for distance education courses
Coordinates and Schedules conference rooms, major center activities
Website
design and publishing
· Industry
newsletter design and layout – Berry/Vegetable Times
· IFAS
telephone directory coordinator
· Notary
service for UF business documents
· EDIS
publications
· Archives
historical data, brochures, slides, etc.
· Campus
parking passes
· Back
up support for IT, travel, purchase requisitions, p-card verifications,
and unencumbered reimbursements
813-633-4113
Extension
3105, Room 105
All aspects of personnel
(hiring, benefits, etc.)
Maintains
and updates all personnel records
Distribution of
personnel to accounts for payroll
Payroll authorization
Faculty
personnel recruitment, appointments, promotion & tenure, etc.
Maintains
faculty personnel and administrative files
Reconciles/checks payroll
Assists employees with
leave balances and entries
Post TEAMS/USPS position
openings
Assists personnel with
fringe benefits
Workers compensation
Indirect Cost Space
Allocation report
Processes all USPS/TEAMS
performance appraisals
Maintains HAMS records
(Health Assessment Management System)
Prepares position
descriptions & process changes
Compiles, publishes,
distributes monthly Employee Newsletter
Safety Officer –
coordinate health/safety tests & records; initiate safety training and
seminars
Notary Services for UF
business documents
Maintains detailed
employee information listings
Salary Rate report
Processes Gator ID cards
and business cards
Organizational charts
Backup for telephones,
mail, reception, faculty/staff word processing
Back-up for electronic
directory/liaison for IFAS electronic directory
Maintains Center key file and distribution
813-633-4115
Extension 3107, Room 107
· Coordinates
P-card activities (daily reconciliation, posting, filing, disputes,
discrepancies, profile applications/ changes, control of supporting
docs., tax exempt compliance, audit responses, card termination,
etc.)
· Purchases
requisitions – prepares special PO’s, blankets, close PO’s, change
orders, vendor addition and changes
· Accounts
Payable (payment of invoices, Expense refunds, payment
authorizations, posting, non-payment resolution, ID requisitions, etc.)
· Unencumbered
expense reimbursements (SHARE funds)
Assists in researching vendor
accounts
· Backup
receptionist, answer phone, mail, shipping, receiving
· Vehicle
licensing and tags
· Resolves
budget exceptions
· Ellen
Santa Maria, Sr. Fiscal Assistant
(813) 633-4114
Extension
3106, Room 108
esta@ufl.edu
Prepares GCREC account balance reports
Reconciles UF Foundation balance sheet and income statements
Reconciles bank statements of Canteen Fund
Reports to Business Manager regarding any negative balances in balance
reports
Reviews all budget exceptions and negative balance reports in KK reports
from People Soft.
Researches the reasons for budget exceptions and negative balances
Resolves problems associated to budget and reports to Business Manager
Collect data for budget projections, create and present projects to
Business Manager
Prepares subsidiary records and appropriate billings
Prepares other financial reports for Business Manager
Maintains the appropriation, cash-based and grant files
Trish Todd, Fiscal Assistant
(813)
633-4112
Extension
3104, Room 104
ttodd@ufl.edu
Travel
coordinator for faculty and staff
· Back
up secretarial support for faculty
Mail
preparation and distribution, including Fed Ex, UPS
Ordering
office supplies
· Back-up
for timecards, payroll certifications, personnel
· P-card
monthly reconciliation reports
· Back-up
for telephones, receptionist duties
· Compile
and update GCREC Operating Procedures Manual
ordAssist Business
Manager on grant proposals
COMPUTER SUPPORT
Joel Parlin, IT Coordinator
813-633-4120
Extension
3115, Room 121
jwparlin@ufl.edu
· Provides
faculty and staff with hardware, software, and network support
Configuration and
installation of new PCs
· Coordination
and oversight of software licensing and installation
· Maintenance
and updating of PC hardware and software
· Support
for telephone system
· Set
up and configuration of Polycom videoconferencing events
Provides assistance
with multimedia presentations and posters
IT Expert for Balm and Plant City Campus
FACILITIES OPERATIONS
Rick Thomas,
Facilities Supervisor
813-633-4147/SC514-6837
813-241-5989 cell
Extension 3204, Room 113
rjthomas@ifas.ufl.edu
Supervises facility
operations and personnel
PECO project
Facilitates purchasing
for construction and maintenance
Construction design and
engineering
New construction,
remodeling, refurbishing
General maintenance
Operates preventive
maintenance program
Inventory control
Landscape maintenance
Maintains inventory of
maintenance and janitorial supplies
Vehicle inspection
Maintains/repairs vehicles
(tractors, farm equip.)
Vehicle records
Fuel records
Coordinates custodial
service
Floor care
Prepares conference areas
(set-up)
Polices litter and debris
on grounds
Trash disposal
FARM
OPERATIONS
Jose Moreno,
Farm Manager
813-633-4146/SC514-6836
813-789-9825 cell
Extension 3203, Room 112
jjmoreno@ifas.ufl.edu
General farm
management/maintenance (irrigation, drainage, peripheral weed control, fence
lines, field roads, etc.)
Farm crew supervisor
Land management
Land assignment
assistance
Land preparation
Crop maintenance -
maintenance field sprays, physical crop support (staking), and
repairs
Crop destruction
Provides assistance with
larger field tasks (substantial harvests, plantings, etc.)
Provides tractors,
wagons, water carts, harvest supplies, etc.
Maintenance of produce
disposal area
General records keeping
Maintains pesticide
inventory
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